TEI-C Board Meeting 2019-03-14

via Zoom

Agenda

  • Meeting Procedures and Other Announcements
  • Updates
    • Conference (Georg, Gimena, Martina)
    • Nominations and Elections (Pip)
    • Formation of Infrastructure Working Group (Martina, Luis)
      • Status of webpage, wiki, journal instances, email lists (Luis)
      • Status of meeting organisation between Luis, council and HumaNum
      • Status of backup strategy, and documentation
    • jTEI (Kathryn)
      • Anne’s proposal
      • John will join us in April
      • Involvement of editorial board--awaiting update from John about terms/replacements for two members
      • Should we include the Journal General Editor as a non-voting member of the Board, as is the case with the Treasurer and the Council Chair?
    • Call for hosts (Kathryn will distribute)
    • Rahtz Prize Committee (Kathryn)
  • Any Other Business
    • From the January Agenda: Keeping list of TEI workshops up to date--work on it between now and the next meeting
    • From the January Agenda: Decision on the discussion of internationalization?

Attending

  • Kathryn Tomasek (KT)
  • Christiane Fritze (CF)
  • Gimena del Rio Riande (GRR)
  • Hugh Cayless (HC)
  • Luis Meneses (LM)
  • Martina Scholger (MS)

Absent

  • Georg Vogeler (GV)
  • Pip Willcox (PW)

Action Items

  • MS--schedule the next meeting of the infrastructure group [done]
  • KT--write to Karina van Dalen-Oskam, with copies to Luis and Martina on getting control of the DNS
  • KT--forward to the Board subsequent emails between Anne and KT about the four managing editors idea
  • KT--contact Martina, Sabine, and Stefan about call for nominations for Rahtz Prize

Minutes

  • Meeting Procedures and Other Announcements

  • Updates

    • Conference (Georg, Gimena, Martina)
      • Conftool https://www.conftool.net/tei2019/.
        • data: could not be transferred due to GDPR issues, but new registration allows to keep it (explicit question during registration)
        • at the conftool login page is a note that every user has to create a new account
      • Webpage https://graz-2019.tei-c.org
        • is online
        • MS: more content to come
        • KT: the pictures are beautiful!
      • CfP draft
    • Nominations and Elections (Pip)
      • postpone the discussion
    • Formation of Infrastructure Working Group (Martina, Luis)
      • Status of webpage, wiki, journal instances (Luis)
      • status update:
        • alternate servers have been setup for most services
        • ingestion part of jTEI is missing
        • Luis is talking about it with Martin and Ron
        • after 35 days of downtime ADHO doesn’t seem to have a clear strategy on how to restore our services
        • Infrastructure Group was created
          • First call 3 weeks ago
          • Luis, Hugh, Martina, Peter, Laurent, Martin Holmes, and some more
          • until now no new call -> MS will schedule  next meeting next week or the week after
            • making a plan
            • plan also to announce to list on status after call happens
          • created an inventory of services
          • Hugh’s colleague, Sam Huskey at Oklahoma University has offered to host a mirrored site or some arrangement that duplicates the HumaNum instance
          • announcement on TEI-L list, Facebook, Twitter about the current status of service recovery
          • how often should we post to the list about the services? when the new group meets, when something of the infrastructure changes
          • control over the DNS: this is holding us back
          • When the TEI-C (KT) sends something formal to Karina van Dalen-Oskam (ADHO) than we get the DNS control
    • jTEI (Kathryn) - Anne’s proposal * Board of “4 managing editors with a primus inter pares acting as editor in chief for 1 year” * Workflow document (OJS transition) - John will join us in April 4 - Involvement of editorial board--awaiting update from John about terms/replacements for two members - Should we include the Journal General Editor as a non-voting member of the Board, as is the case with the Treasurer and the Council Chair? * important to maintain formal relationship between General Editor and Board of Directors, perhaps a role for a member of the Board * at least a more formal relationship between the board of editors of jTEI and the TEI BOD
      • Call for hosts -- Kathryn will distribute
        • Info of the wiki
        • Deadline: 15 May 2019
        • Acceptance 15 July 2019
      • Rahtz Prize Committee (Kathryn)
        • KT is in touch with MS about the call for nominations
        • Decision by 15 May / notification 15 July 2019
        • MS: we should send the announcement right soon
        • MS asked the winners of the price of last year: Sabine Seifert and Stefan Dumont would be part of the Rahtz Prize committee
        • MS added a folder for 2019 in the Google Drive

  • Any Other Business

Date of next meeting

  • April 11 2019