TEI-C Board Meeting 2019-05-09

via Zoom

Agenda

  • Meeting Procedures and Other Announcements
  • Updates
    • Conference (Georg, Gimena)
    • Nominations and Elections Committee (KT for Pip)
    • Call for Hosts (KT)
    • Infrastructure Working Group (Luis)
      • Status of webpage, wiki, journal instances (Luis)
        • Georg--activities
        • KT--Hosting Annual Meeting page
    • JTEI (KT)
      • Timeline for proceeding with search for new managing editors
        • Anne's notes on to call for new managing editors in email of 15 April
        • KT sent to John Walsh and Board for approval
        • Call for new managing editors to be posted by 1st May, 15 May latest
        • Deadline 30 June
        • notification for face-to-face meeting in Graz in September
        • Any Other Business

Attending

  • Kathryn Tomasek (KT)
  • Gimena del Rio Riande (GRR)
  • Luis Meneses (LM)
  • Georg Vogeler (GV)

Absent

  • Christiane Fritze (CF)
  • Pip Willcox (PW)
  • Martina Scholger (MS)
  • Hugh Cayless (HC)

Action items

  • KT draft a policy about such situations (travel support) and confer with Hugh about how much  Agenda Item for June
  • CF to set “conference travels support policy” on the June agenda
  • GV to set up a doodle for possible meeting about reviews
  • KT to resend the call for hosts on Monday, 13 May--done 2019-05-13, contact possible hosts--done 2019-05-13
  • LM to work on email address for proposals to be sent to--done by 2019-05-13, thanks to both LM and HC!
  • CF to set “procedure for website updates” on the June agenda
  • KT to convert Anne’s proposal into a call for adjunct managers for the jTEI--done and circulated to Board for review 2019-05-10--posted to TEI-L on 2019-05-21

Minutes

  • Meeting Procedures and Other Announcements

    • April minutes approved with brief amendment from GV (“Board approves if list of attendants can be handed in to Hugh early enough before registration.”) in 2.6 by: KT, GV, GRR
    • Brief discussion of the concept of “public minutes”: workload of editing

  • Updates

    • Conference GV
      • Currently a bit more than 50 submissions, deadline has been extended to May 12
        • Gimena had an email from a researcher in Africa who asked about free registration / travel support
          • Discussion about setting up something for this kind of situation; we should be sure to have a policy and announcement; question for Hugh about ability to cover the registration from the TEI general fund; announcement and selection criteria
          • GRR to encourage her to submit with notation that only able to attend with support
      • reviewers responsibilities will be distributed week of May 14
      • results due beginning of June
      • look for a Doodle for a possible meeting about reviews
    • Nominations and Elections Committee
      • documentation
      • LM reiterated points about how important testing is before the election.
      • KT mentioned that the call for nominations has been posted.
      • LM asked how long we would like to keep the election open
        • No option for frequency of reminders; but the voting system does stop reminding when you vote; and LM notes that reminders do increase participation.
    • Call for Hosts
      • no responses, but e-mail provided in the call is broken.
      • KT to resend the call for hosts
        • extend deadline to 15 June
        • strategy--approach people from places outside the US/Europe
        • some discussion about the example of Argentina and difficulties of election years; need for conversation about ways to make hosting the conference more reasonable in the Global South
    • Infrastructure Working Group
      • GV email about activities page: https://members.tei-c.org/Events; replace Laurent Romary? Advertise policy about TEI events and benefits; anything to update on this event list?
      • KT: generally more activity in updating the website?
      • LM to update name mentioned in https://members.tei-c.org/Events to Hugh Cayless
      • We need conversation about procedures for updating website--to June agenda
    • JTEI--to be handled over email
      • KT to convert Anne’s proposal into a call for adjunct managers
    • Any Other Business
      • GRR mentions proposal for TEI translathon to be held in North Carolina--Keep your fingers crossed.

Date of next Meeting

June 13 2019