TEI-C Board Meeting 2019-10-10

via Zoom

Agenda

  • Meeting Procedures and Other Announcements
    • Approval of minutes from September F2F meeting
  • Updates
    • Conference documentation (GV)
    • Membership Campaign and Institutional Membership (HC)
    • Ticketing System for Board actions (LM)
    • Roles in the Council (MS)
    • Changing election terms for Board and Council Members
    • Website: structure and content (HC)
    • Internationalization strategy (GRR)
    • Strategic budget allocations (KT)
    • SIGs
    • TEI Journal (KT)
    • TAPAS Support / TEI Repository (KT)
    • FORCE 11 partnership (GRR)
    • Announcement of the Rahtz Price (KT)
  • Any Other Business

Attending

  • Kathryn Tomasek (KT)
  • Georg Vogeler (GV)
  • Pip Willcox (PW)
  • Martina Scholger (MS)
  • Christiane Fritze (CF)

Absent

  • Hugh Cayless (HC)
  • Luis Meneses (LM)
  • Gimena del Rio Riande (GRR)

Action items

  • CF to finish minutes of the F2F meeting
  • GV to do the conference documentation
  • KT to contact “Virtual” people on the amendment of the bylaws
  • KT to draft proposal to change terms for Council and Board to three years

Minutes

  • Meeting Procedures and Other Announcements
  • Updates
    • Conference documentation (GV)
      • Still in progress
    • Membership Campaign and Institutional Membership (HC)
      • Table until November since Hugh is not available.
    • Ticketing System for Board actions (LM)
      • Table until November since Luis is traveling.
    • Roles in the Council (MS)
      • talking about it on Tuesday
    • Changing election terms for Board and Council Members
      • changing the election term to 3 years
        • all in favour
        • one of the reasons is that it needs about 1 year to be productive within the Council
        • not sure how this could work out:
          • 4-4-3 (for 11 posts)
          • this year 6 open positions
          • next year 5 open positions
          • Council will think about it until the next Board meeting
        • It is really problematic to define roles within the council, proposal on next meeting.
    • Will need to change bylaws in order to do this
      • KT: involves consulting the Members, holding some periods for responses from membership, responses from Board
      • PW: would need a proposal to state our case
      • MS: Argument in favour
      • Article VII of the bylaws
        • https://tei-c.org/about/bylaws/: “These Bylaws may be repealed or amended or new Bylaws adopted by affirmative vote of at least one-half of the Members of Consortium voting in person or by proxy at a regular or Special Meeting, or, to the extent permitted by law and not in conflict with the Articles of Incorporation, by a true majority of the Board of Directors then in office acting at a regular or Special Meeting, or by unanimous written consent of the Board.”
        • which law “Articles of Incorporation”? US law? State of Virginia?
        • KT: contact Virtual to clarify the possibilities.
        • GV: It has to be clarified what amendments need to be agreed by the Members.
        • PW: suggests a period of consultation to demonstrate our willing to involve the community in these decisions.
        • CF: be aware that members voting might have to be in person and, therefore, could not happen before autumn 2020.
        • KT: Draft proposal to change terms for Council and Board to three years, rationale pro and con, send the arguments to TEI-L, open to comments for six weeks, to the membership together with the minutes from the F2F meeting in Graz.
        • PW: separate documents for Board and Council, and allow Council to lead
        • MS: From Council, Elli, James, and Martina are working on the proposal, joined by PW
        • KT and PW piggyback on the council proposal, KT starts a draft
          • for the Council there will be more information for the election call to consider to be on the Council (time to spend)
        • timeline: we need decision at latest in the February meeting when election preparation starts. --> Early December we have to start the consultation (6 weeks)
          • MS can start the work on the proposal only after next week
          • PW: that looks possible
    • Website: structure and content (HC)
      • Table until November since Hugh is not available.
    • Internationalization strategy (GRR)
      • Table until November since Gimena is not available.
    • Strategic budget allocations
      • Table until November for lack of time today.
    • SIGs
    • TEI Journal (KT)
      • In progress, to be reported on in November.
    • TAPAS Support / TEI Repository
      • Table until November for lack of time today.
    • FORCE 11 partnership
      • Table until November since Gimena is not available.
    • Announcement of the Rahtz Price
      • Done. :-)
  • Any Other Business

Date of next Meeting

14 November 2019

  • maybe apologies from Pip because of a conference in Birmingham at this time.