TEI-C Board Meeting 2019-12-12

via Zoom

Agenda

  • Meeting Procedures and Other Announcements
    • Approval of minutes from October meeting
  • Updates
    • Conference documentation (GV)
    • Membership Campaign and Institutional Membership (HC)
    • Ticketing System for Board actions (LM)
    • Roles in the Council (MS)
    • Changing election terms for Board and Council Members
    • Website: structure and content (HC)
    • Internationalization strategy (GRR)
    • Strategic budget allocations
    • SIGs
    • TEI Journal (KT)
    • TAPAS Support / TEI Repository
    • FORCE 11 partnership
    • Announcement of the Rahtz Price
  • New Business
    • MediaWiki TEI extension (GRR)
    • Contributor Membership for the Akademie der Wissenschaften in Hamburg (GRR)
  • Any Other Business
    • Louis has expressed an interest in stepping down as webmaster, so we need to begin thinking about finding a replacement
    • Farewell to Georg

Attending

  • Kathryn Tomasek (KT)
  • Georg Vogeler (GV)
  • Pip Willcox (PW)
  • Martina Scholger
  • Christiane Fritze
  • Hugh Cayless (HC)
  • Gimena del Rio Riande (GRR)
  • James Cummings (JC)

Absent

  • Luis Meneses (LM)

Action items

  • GV contact Luis to set up new conference documentation on webpage
  • HC needs to look through membership database to get info for KT in advance of January membership campaign before January 9
  • LM to grant access to HumaNum server as well as webpage for Infrastructure Group
  • KT to consult with Virtual on plans to change by-laws
  • KT to send around proposal for extending Board terms to three years by Monday 16 December

Minutes

  • Meeting Procedures and Other Announcements
  • Updates
    • Conference documentation (GV)
      • I would delete the deprecated older versions as mentioned in the new documentation before end of the year, and create one public document at https://tei-c.org/meetings/documentation (@Luis, can you set this page up and link it into menu under Activities/Annual Meeting?)--GV action item to contact Luis
      • Reminder to next Board: "
        • -9,5M: Board: Nominate PC chair, nominate LOC liaison
        • -9M: PC-Chair: set up PC"=> Action Item Secretary: Put this on Agenda
    • Membership Campaign and Institutional Membership (HC)
        • HC needs to look through membership database to get info for KT in advance of January membership campaign before January 9
          • also relaunch of individual membership drive in January--requires login access to server--MS has reminded Luis => Action Item LM: Grant Admin Server to Infrastructure Group
          • This more general access to HumaNum server is crucial to Infrastructure Group
    • Ticketing System for Board actions (LM)--table
    • Roles in the Council (MS)
      • election terms
    • Changing election terms for Board and Council Members
        • Changing board terms: KT will liaise with Virtual again, before our next meeting.
          • Include Point 3-5 in the Mail to members for justification
          • Send around informative Mail to members in January
          • Action item board: Decide in mode of transition (point 7), maybe ask somebody to stay a year longer in council
          • KT to send around a proposal for extending board terms to three years as well by this weekend
    • Website: structure and content (HC)
      • is a big deal
      • MS and HC, plan: going to set up a copy of the TEI website in just a standard wordpress install, move all the data over there, use that as a basis for figuring out how it may work. This has not happened yet. Right now we cannot change the website structure because of a broken wordpress plugin. it was needed for a visual parody from the old to the new website.
      • A working group is needed for that.
      • KT: suggest to combine the website improvement with finding a new webmaster?
      • MS to handle login for CF. THANKS!
      • MS suggest to install a plugin to export the data and use the installation of Peter Stadler. MS would ask him first.
      • Timeline? Maybe done before January 2020 Meeting
    • Internationalization strategy (GRR)
      • Internationalization Working Group (GRR, HC, MS, Kiyonori Nagasaki, et al.) met at Scholarly Communication Institute at Research Triangle, NC, in October 2019
      • Discussion included work on different language landing sites for the Guidelines, glossary, repository of examples tool development, microgrant program for training materials in different languages or pay translators
      • Andrew W. Mellon Foundation has invited a proposal in advance of possible invitation to apply for funding in spring 2020, up to 250.000 USD
      • This speaks to the urgent need for revision of website so as to be able to support this kind of openness beyond the English.
    • Strategic budget allocations
      • tabled as priority topic in January 2020 meeting
    • SIGs
      • Methods of dealing with lacking leadership. As for the ontology SIG problem is solved by adding an additional convener (Christopher Pollin)
    • TEI Journal (KT)
      • John Walsh has stepped down as General Editor as of end of 2019
      • We will change masthead to list Joel Kalvesmaki, Tanja Wissik, Pietro Liuzzo, Tiago Sousa Garcia as Editors because they do more than managing editors--overseeing the entire review process
      • We need to think about budget for copy editors--Will be using Joel Kalvesmaki’s network for this--They charge USD 35-40 per hour, estimated 12 hours per article = ca 500 USD per article;
        • Copy-editing would include diligence on citations
        • Discussion: This seems like a lot of hours; need to go back to the editors; trial for an issue (e.g. Tokyo issue currently in process)
      • KT to email HC with cc to Joel Kalvesmaki about how to add copy editors as employees of the TEI
    • TAPAS Support / TEI Repository
      • tabled
    • FORCE 11 partnership
      • tabled
    • Announcement of the Rahtz Price
      • tabled
  • New Business
    • MediaWiki TEI extension (GRR)
      • tabled
    • Contributor Membership for the Akademie der Wissenschaften in Hamburg (GRR)
      • Action by board necessary? => KT and HC to handle
  • Any Other Business
    • Louis has expressed an interest in stepping down as webmaster, so we need to begin thinking about finding a replacement
    • Farewell to Georg

Date of next Meeting

9 January 2020