TEI-C Board Meeting 2018-03-08

Agenda

  • Meeting Procedures and Other Announcements
    • Approve minutes of February meeting
  • Susan Schreibman, Program Committee Chair
  • Old Business
    • TEI-c Code of Conduct to be approved [[1]](https://docs.google.com/document/d/1dVRdO0xXfxorLNAhy9rw8-qA93sjKhNw0JNFLSJ0iuU/edit#heading=h.6mt6yycisdk "[1]")
  • New Business
  • Reports
    • Conference--Kiyonori
    • Rahtz Prize--Kathryn
    • Elections--Kathryn

Attending:

  • Kathryn Tomasek (KT)
  • Martina Scholger (MS)
  • Hugh Cayless (HC)
  • Susan Schreibman (SS)
  • Laurent Romary (LR)
  • Luis Meneses (LM)
  • Michelle Dalmau (MD)

Excused:

  • Georg Vogeler (GV)
  • Kiyonori Nagasaki (KN)

Action Items:

  • ALL: Work on circulating CFP on social media
  • KT: Ask Chinese colleague about using Chinese social media
  • MD: Send SS host proposal
  • LR: Draft message re: membership drive for TEI-L; MD to review
  • Circulate February minutes for approval over email
  • Circulate Code of Conduct for approval over email

Minutes:

  • Susan Schreibman, Program Committee Chair

    • Points to website, CFP
    • CFP posted to Humanist, DARIAH-L, Twitter, TEI-C website
    • Emphasizes need to circulate CFP widely
    • Discussion of ways to extend reach in Pacific Rim
    • Calendar
      • JADH on the Sunday, Monday, and Tuesday
      • Preconference workshops on Monday during the day with big shared keynote in the afternoon
      • Board Meeting to be scheduled tentatively for Monday morning
        • Only need a half day
        • Plan to hold ~10 for Board meeting
      • Council meeting days will be finalized once workshops have been submitted and accepted as some Council members usually lead those
        • Council will like to have an open session opposite a workshop slot as a way to invite the community to see their work up close
        • Plan to hold ~12 for Council meeting except on Open Session which needs to hold 12+
      • Members meeting to be scheduled as part of the main program
    • SS would like to see the host proposal; MD will send that along

  • Meeting Procedures and Other Announcements

    • Approve minutes of February meeting--tabled to email

  • Old Business

    • TEI-C Code of Conduct to be approved [[1]](https://docs.google.com/document/d/1dVRdO0xXfxorLNAhy9rw8-qA93sjKhNw0JNFLSJ0iuU/edit#heading=h.6mt6yycisdk "[1]")

  • New Business

  • Reports

    • Conference--Kiyonori
      • Did not discuss
    • Rahtz Prize--Kathryn
      • MD updated the language to emphasize open-access / open-source nature of the project; nomination and application forms updated to reflect the same
      • HC reviewed suggested changes and approved them
      • LM will post updated version of Call on TEI web site: http://www.tei-c.org/Activities/rahtz.xml
    • Elections--Kathryn
      • Did not discuss
    • Code of Conduct
      • Quickly reviewed and decided we should approve over email.
    • Membership Drive
      • https://wiki.tei-c.org/index.php/TEI-C_Free_One_Year_Workshop_Memberships
      • Laurent will draft announcement for the List; Michelle will review announcement
      • Hugh needs to reset the time period for closing message on banner
      • Hugh will need to update the HTML to post to the guidelines
      • Kevin and Luis will deal with the static web page web site updates
      • Inquiry to Virtual re: Payment by PayPal (not received response from Virtual, Inc.)
      • Open up the transactions to support credit cards, not just PayPal (if not cost-prohibitive)