TEI-C Board Meeting 2020-01-16

via Zoom

Attending

Kathryn Tomasek (KT)
Christiane Fritze (CF)
Hugh Cayless (HC)
Gimena del Rio Riande (GRR)
James Cummings (JC)

Absent

Luis Meneses (LM)
Pip Willcox (PW)
Martina Scholger (MS)

Action items from last meeting

GV contact Luis to set up new conference documentation on webpage
HC needs to look through membership database to get info for KT in advance of January membership campaign before January 9
LM to grant access to HumaNum server as well as webpage for Infrastructure Group
KT to consult with Virtual on plans to change by-laws
KT to send around proposal for extending Board terms to three years by Monday 16 December

New Action items

CF to asks GV for approving the December minutes
CF to put “finding a webmaster” on the February Meeting’s agenda
KT to contact LM in order to create https://tei-c.org/meetings/documentation
KT to email Kay Walter to introduce JC
JC to liaise with Kay Walter re: TEI2020
KT to email HC re: institutional memberships
HC to train GRR on Wild Apricot
CF to look for a ticketing system with export function (request of JC)
HC/KT to contact Virtual about report on all of 2019/2020

Agenda

- Meeting Procedures and Other Announcements
  - Welcome and roles
  - Tasks for the year (KT)
  - Updates
    - Conference documentation (nomination PC chair)
    - Membership Campaign and Institutional Membership (HC)
    - Ticketing System for Board actions (LM)
    - Roles in the Council (MS)
    - Changing election terms for Board and Council Members
    - Website: structure and content (HC)
    - Internationalization strategy (HC, GRR)
    - Strategic budget allocations
    - TEI Journal (KT)
    - TAPAS Support / TEI Repository
    - FORCE 11 partnership (GRR)
    - Announcement of the Rahtz Price
  - New Business
    - MediaWiki TEI extension (GRR)
    - Contributor Membership for the Akademie der Wissenschaften in Hamburg (GRR)
  - Any Other Business

Minutes

Meeting Procedures and Other Announcements
- minutes from December meeting approved by GV, KT
Welcome and roles
- BOD chair: Kathryn
- Membership liaison: HC and GRR
- Secretary: Christiane
- Webmaster: LM for now
- Treasurer: HC
- Elections: KT, JC, HC, Webmaster, Council Member
- Conference Liaison: JC
  - TEI2020: Kay Walter
  - TEI2021: James Cummings
Updates
- Conference documentation (nomination PC chair)
  - Working on the conference programme: James commented on Georg’s document; recommends not setting in stone that LO chair is likely PC chair.
- Membership Campaign and Institutional Membership (HC)
  - HC will start the individual membership campaign by end of January
  - how long we will run the campaign: to March
- Ticketing System for Board actions (LM)
  - CF has received email from LM indicating that GitHub can’t set tickets to private mode
  - Trello inefficient; Slack not the right thing
  - CF to look for another ticketing system, GRR suggests Asana
  - JC suggests being sure it’s possible to export to maintain history, hygiene
- Roles in the Council (MS)
  - MS email notes she has been re-elected as chair
  - HC importance of balance of expertises in Council--hardcore tech as well as newbies/people who would be a boon to documentation
  - JC suggests that this might be mitigated slightly with possible move to three-year terms
  - HC: something to keep an eye on; address with ongoing attention rather than legislation--should go in documentation for Nominating Committee
  - JC/HC suggest it can be handled via Nominating Committee
- Changing election terms for Board and Council Members
  - MS presents the proposal for Council terms
  - KT still needs to contact Virtual
- Website: structure and content (HC)
  - HC and Peter Stadler now have access to enable this work
  - set up a working group for restructuring the website
  - the Wordpress plugin for the menuing system is no more supported/updated
  - WP has an own menuing system, it looks a little bit different
  - set up a new WP without the old plugin and using instead the WP menuing system
  - do we need to keep the current look? (Probably not)
- Internationalization strategy (HC)
  - i18n group would be predicated on updating the website
  - we have permission from Council to proceed with an Internationalization Working Group--HC, MS, GRR, Kiyonori Nagasaki, Helena Bermudez-Sabel, and Luis Meneses
  - Although currently a Council Working Group it may become a SIG after initial work
  - Mellon Foundation has invited us to submit a proposal for an award to improve communication of the TEI to non-English audiences, HC is spending some of his time working with his local institution and negotiating
  - GRR notes July-November 2020 programme “global classrooms” GRR and Raff Vigliante are giving a course on “minimal editions,” producing new material in Spanish
  - GRR notes Argentinian DH conference as something to communicate to the TEI-list and consider offering a TEI workshop: https://www.aacademica.org/congreso2020.aahd
- Strategic budget allocations
  - set on top of the agenda of next meeting
  - HC/KT to contact Virtual about report on all of 2019/2020
    - there is a new contact person
- Tasks for the year (KT)
  - Conference
  - Nominations and Elections
  - Redesigning and Restructuring of the website
  - Finding a new Webmaster
  - Installing the Infrastructure Group
  - Changing the bylaws for the 3 years terms of Board and Council
  - Other items from the Graz F2F Meeting
- TEI Journal (KT)
  - KT announces that John Walsh has stepped down and a new group of editors is installed
- TAPAS Support / TEI Repository
  - set on top of the agenda of nex meeting
- FORCE 11 partnership
  - set on top of the agenda of nex meeting
- Announcement of the Rahtz Price
  - set on top of the agenda of nex meeting
New Business
- postponed MediaWiki TEI extension (GRR)
  - Should we install on our wiki.tei-c.org?
- Contributor Membership for the Akademie der Wissenschaften in Hamburg (GRR)
  - done by HC
Any Other Business
- none