TEI-C Board Meeting 2020-02-20

via Zoom

Attending

  • Kathryn Tomasek (KT)
  • Christiane Fritze (CF)
  • Hugh Cayless (HC)
  • James Cummings (JC)
  • Luis Meneses (LM)
  • Pip Willcox (PW)
  • Martina Scholger (MS)

Absent

  • Gimena del Rio Riande (GRR)

Action items

  • LM to forward the information about server migration to the infrastructure group
  • PW, KT and HC to draft a proposal on bursary for  people from the global south to attend to be able the TEI conference by March
  • KT, JC and HC to draft a mini grant program by March or April
  • MK and KT to work on the announcement of the Rahtz price including getting in contact with the last award winners
  • LM to list his task as “webmaster”
  • LM to send the old job advertisement to the Board
  • HC to launch the membership campaign
  • PW and KT to draft the changing election terms for Board and Council
  • PW and KT to word the procedure about early outgoing Board /Council members

Agenda

  • Meeting Procedures and Other Announcements
  • Migration to Debian 10 Servers via Humanum (LM)
  • Updates
    • Strategic budget allocations (KT)
    • TAPAS Support / TEI Repository
    • Announcement of the Rahtz Price
    • Finding a Webmaster
    • Conference documentation (nomination PC chair)
    • Membership Campaign and Institutional Membership (HC)
    • Ticketing System for Board actions (CF)
    • Changing election terms for Board and Council Members (KT)
    • Website: structure and content (HC)
    • Internationalization strategy (HC, GRR)
    • FORCE 11 partnership (GRR)
  • Any Other Business

Minutes

  • Meeting Procedures and Other Announcements
  • Migration to Debian 10 Servers via Humanum (LM)
    • LM to let the Infrastructure Group (IG) know about this
    • Need for documentation on the wiki
      • all agree to let Humanum do the Server migration for us
  • Updates
    • Strategic budget allocations (KT)
      • bursary for travel and accomodation for people from the global South to be able to attend the TEI conference
        • HC: table exists with the estimated costs of this
      • to do: build a group to outline of the proposal
        • include PW, KT, HC
        • include a variation of the dinner with seniors practice of DH
        • work on this in March and present the draft at next meeting
    • TAPAS Support / TEI Repository
      • KT summarizes that we don't have an agreement with TAPAS forever
      • Board is unclear on the value we have from TAPAS
      • other options might be:
        • an arrangement with oXygen to do licensing for scholars in the global South --would need procedure
        • localization, i18n projects ( <-- funding from Mellon?)
      • consider to setting up a procedure for benefiting the TEI
        • idea: kind of mini grant program
        • schedule: is it linked with the conference? f.i announcement of winners?
          • then in the next couple in the month,
          • or rather announce the program during the conference
        • working group: KT, JC with the help of the treasurer HC
        • report on that by March or April
    • Announcement the competition of the Rahtz Prize
      • documentation in the wiki
      • Committee is needed
      • Board Chair, Council Chair, third person of the TEI community
      • MS: is it okay always to have the same people in the committee? JC: These should change but determined by roles above which they have remained static for a while.
      • It would be a good idea to have a fallback member of the committee.
      • Perhaps add a member from the jTEI team.
      • Or someone who is a respected member of the community
      • John Walsh, Grant Simpson, and Saeed Moaddeli (winners of last years Rahtz prize)
      • KT and MS will work this out
    • Finding a Webmaster
      • LM wants to step down.
      • LM to look for the advertisment with the job description from last time and to list all his tasks.
      • Do we need a webmaster or someone with far more sysadmin competencies?
        • We do need someone who feels responsible for keeping us aware of what needs updating; someone who sees the big picture. This may be a point at which we really do need a webmaster/web designer, WordPress expert. And leave sysadmin to IG. Possibly seek a webmaster and assistant webmaster with slightly different skillset.
    • Conference documentation (nomination PC chair)
      • The time schedule proposal has been adapted for Nebraska according to the documentation of Georg – They are currently on track.
    • Membership Campaign and Institutional Membership (HC)
      • implementing was a lot more complicated than last time
      • it is ready to go now
    • Ticketing System for Board actions (CF)
    • Changing election terms for Board and Council Members (KT)
      • Martina’s proposal for Council terms
        • Council talked about it
        • needs a policy/procedure for replacement of inactive council member
          • PW and KT will work on the wording for this; JC suggests that it could be a separate section in the bylaws applying to both board and council.
      • PW and KT to spend some time during next week
    • Website: structure and content (HC): postponed
    • Internationalization strategy (HC, GRR): postponed
    • FORCE 11 partnership (GRR): postponed
  • Any Other Business
    • none