TEI-C Board Meeting 2020-03-19

via Zoom

Attending

  • Kathryn Tomasek (KT)
  • Christiane Fritze (CF)
  • Hugh Cayless (HC)
  • James Cummings (JC)
  • Luis Meneses (LM)
  • Martina Scholger (MS)
  • Gimena del Rio Riande (GRR)
  • jTEI editors as guests
    • Joel Kalvesmaki (JK)

Absent

  • Pip Willcox (PW)

Action items

  • HC to discuss procedures for paying copy editors for the jTEI in Europe
  • jTEI editors to submit a proposal on the length of terms for the Board to consider/approve
  • KT to contact Julia Flanders with regard to TAPAS Support / TEI Repository
  • MS to draft the forms for the Ratz price
  • MS to update the website with regard to the composition of the Rahtz price committee
  • MS to send the announcement to KT and JC
  • MS to ask the Infrastructure Group to be involved in the process of finding a new webmaster
  • CF and LM to liaise with regard of hosting a ticketing system

Agenda

  • Meeting Procedures and Other Announcements
  • Report of the  JTEI editors
  • Migration to Debian 10 Servers via Humanum (LM)
  • Updates
    • Strategic budget allocations (KT)
    • TAPAS Support / TEI Repository
    • Announcement of the Rahtz Price
    • Finding a Webmaster
    • Conference documentation (nomination PC chair)
    • Membership Campaign and Institutional Membership (HC)
    • Ticketing System for Board actions (CF)
    • TEI-L Discussion on changing election terms for Board and Council Members (KT)
    • Website: structure and content (HC)
    • Internationalization strategy (HC, GRR)
    • FORCE 11 partnership (GRR)
  • Any Other Business

Minutes

  • Meeting Procedures and Other Announcements
  • Updates
    • Report of the jTEI editors  (JK)
      • year by year rotating chair of the editors team
        • currently, JK is chairing and editing the volume from the TEI2019 conference
          • currently 11 submissions handed in
      • Hoping to increase the reach of the journal through the rolling issue, which we hope will increase submissions from scholars outside of conference attendees
      • Practical questions for the Board
        • copy editors
          • JK has his own network of freelancers, as do European editors
          • procedure:
            • copy editor generates an invoice
            • HC sends it then to Virtual
            • getting in contact with Susi Lorand and let her know that the editor has changed into an editor board
            • HC to discuss procedures for paying people in Europe; JK to contact HC when we need to pay Europeans
          • costs
            • JK to check with editors and consult with HC about projected budget
        • the length of terms
          • editors to submit a proposal for the Board to consider/approve
    • Strategic budget allocations (KT)
      • PW and KT worked on a document on bursaries and will circulate it at the Board
    • TAPAS Support / TEI Repository
      • table to next meeting
      • KT to contact Julia Flanders
    • Announcement of the competition of the Rahtz Prize
      • prize committee:
        • MS will take care of forms
        • JC volunteers to be on the Rahtz Prize committee
        • Rahtz Prize Committee: MS, JC and KT
        • MS is updating the website
        • MS sends the announcement to KT and JC
    • Finding a Webmaster
      • LM suggests asking the Infrastructure Group (IG) to be in charge of this task
      • LM has sent the old job proposal document via email to the Board list of 02/29/2020
      • GRR suggests HumaNum community as potential audience for the call
      • MS will bring up with IG at the next IG meeting
    • Ticketing System for Board actions (CF)
      • JC thinks that a ticketing system is a good idea, but if we have to pay lots, then not to worry about saving/exporting history
      • MS: Wants it embedded into github or similar if possible so council doesn’t have to use another system.
      • LM mentions that it is possible to host ourselves.
    • TEI-L Discussion on Changing election terms for Board and Council Members (KT)
      • a) proposal: moving elections to Spring?
        • KT thinks this is a separate issue.
        • It has some merit, and we might take it up at a later time.
      • b) proposal: merge Council and BOD into one body
        • JC objects strongly to this as an idea. Council is already overworked. KT agrees. (JC: As do most ppl on Council, I think.) MS agreed as well.
    • Website: structure and content (HC)
      • HC is looking at website internationalizability
    • Internationalization strategy (HC, GRR)
      • the group has met and is working
      • HC expects to hear back from Mellon within a week or two
      • FORCE 11 partnership (GRR)
        • GRR has successfully proposed a working group within Force 11 about multilingualism and open science
        • DARIAH People are interested in joining
  • Any Other Business
    • none