TEI-C Board Meeting 2020-06-18

via Zoom

Attending

Kathryn Tomasek (KT)
Gimena del Rio Riande (GRR)
Christiane Fritze (CF)
Hugh Cayless (HC)
James Cummings (JC)
Luis Meneses (LM)
Martina Scholger (MS)
Pip Willcox (PW)

Action items

see Asana

Agenda

Meeting Procedures and Other Announcements
Updates
- Strategic budget allocations (KT)
  - Conference Subvention
- TAPAS Support / TEI Repository (KT)
- General guidelines or policy on when the TEI-C provides letters of support (PW)
- Finding a Webmaster
- Website: structure and content (HC)
- Internationalization strategy (HC, GRR)
Any Other Business
- https://grobid.readthedocs.io/en/latest/Introduction/ (GRR)
- wrap-up of the membership campaign

Minutes

Meeting Procedures and Other Announcements
- JC, GRR, KT approve last meeting's minutes
Strategic budget allocations (KT)
- Risks at spending the money this way:
  - potential for fraud through buying cheaper tickets than applied for
  - Solution: we could make arrangements (hotel, flights) for the people rather than giving them the money directly
  - Question: where is the balance between motivating people and misuse
  - PW: add travel insurance, to allay some risk to TEI (for cancellation) and offer cover to the bursary holder for health
  - Connect financial support to a mentoring event to ensure bursary holders are welcomed into the community: add this point to the draft
  - KT to add this points into the call
- From last meeting: JC wonders if we should review the amount of the subvention to conference hosts - this $7K hasn’t changed for years I think? (postponed from last month’s agenda)
  - depending from the institution’s support how much is needed
  - PW: open the conversation to the candidates. leave out of the call for candidates
    - reason: be more open be more welcoming, making it negotiable
  - PW: drafts a wording for Hugh and Gimena to put for the members website
TAPAS Support / TEI Repository (KT)
- KT forwarded the conversation with Julia Flanders
- GRR: we need repositories for archiving and for sharing, repositories should be open. There are other options like Github-Zenodo (which work very well together), Textgrid repository or humanum/isidore. Zenodo and HumaNum are open and free. We need to start a conversation with Julia about these things. A repository that does not allow anyone to store their data does not make sense: these benefits should be offered to the whole TEI community and not only to TEI Members in support of a more inclusive community.
- TAPAS is no longer as necessary as it was when TAPAS was founded. The community has gone elsewhere. (JC)
- JC asks a question about the number of users in TAPAS as opposed to other repositories, such as github. c.f. https://twitter.com/dr_pda/status/1264704189843640320 showing a large number of TEI files in GitHub. Do we get membership benefits to the worth of the amount donated from TAPAS. TAPAS has not become the TEI community hub.
- KT and PW writing an answer
- from chat:
  - Tweet mentioning result of github search: https://twitter.com/dr_pda/status/1264704189843640320
  - From Luis Meneses to Everyone: (11:58 AM  https://teihub.netlify.app This is a side project which searches all public GitHub repositories for files containing the string teiHeader, as a way of discovering TEI-encoded documents.
  - From James Cummings to Everyone: (12:00 PM)  That seems a lot less documents than there really are? I mean the textcreationpartnership.org itself has 30K. ;-) (Oh, I see it only gets 1000 at a time)
  - From Hugh Cayless, Ph.D. to Everyone: (12:01 PM)  Papyri.info has many thousands…
  - From James Cummings to Everyone: (12:01 PM)  So the greater than 1M seems reasonable.
  - From Hugh Cayless, Ph.D. to Everyone: (12:04 PM)  (Just checking, we have somewhere around a quarter-million)
  - From James Cummings to Everyone: (12:04 PM) Maybe we should talk to Philip Allfrey (behind TEI Hub) about getting some better list.
General guidelines or policy on when the TEI-C provides letters of support (PW)
- yes, we have an interest. (Letter of Nicholas)
- Important to have guidelines when to support and when to drop
Finding a Webmaster
- Has gone through IG. The call for Communications Manager was sent on June 8th 2020 to the TEI-L by KT
Website: structure and content (HC)
- table to next meeting
Internationalization strategy (HC, GRR)
- table to next meeting
Any Other Business
- https://grobid.readthedocs.io/en/latest/Introduction/ (GRR)
  - This is related to Gimena’s work on journal publishing and her interest in promoting TEI in journal publishing.
- KT and GRR will join the regular monthly meeting of the TEI Journal editors in July and report back next month at the Board’s July meeting

Date of next Meetings

Every month on the Third Thursday

Jul 16, 2020 11:00 AM Eastern Time (US and Canada)
Aug 20, 2020 11:00 AM Eastern Time (US and Canada)
Sep 17, 2020 11:00 AM Eastern Time (US and Canada)
Oct 15, 2020 11:00 AM Eastern Time (US and Canada)
Nov 19, 2020 11:00 AM Eastern Time (US and Canada)
Dec 17, 2020 11:00 AM Eastern Time (US and Canada)

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Jan 21, 2021 11:00 AM Eastern Time (US and Canada)