TEI-C Board Meeting Minutes 2018-01-11

Attending

  • Kathryn Tomasek (KT)
  • Laurent Romary (LR)
  • Luis Meneses (LM)
  • Kiyonori Nagasaki (KN)
  • Georg Vogeler (GV)

Excused

  • Martina Scholger (MS)
  • Michelle Dalmau (MD)

Agenda

  • Welcome and roles
  • Agenda for the year and meeting times
  • Treasurer
  • Update on membership "drive"
  • Update on September conference - Program Committee Chair
  • Update on documentation

Action Items

  • LR to receive permission from Board to set up credit card payment solution for membership fees
  • KT write to Susan and Kiyonori, Susan as Program Committee Chair
  • KT write to other applicants for program committee saying sorry, hope you will consider attending
  • KT write to candidates about Treasurer decision
  • KT writes report on experiences as chair of program committee
  • LM to add location and meeting dates for 2018 Tokyo and 2019 Graz to Meetings page on website
  • MD to prepare minutes 2017 for approval
  • KN, KT, Susan Schreibman to prepare CfP for TEI conference 2018
  • GV to communicate date for MM 2019 Graz

Decisions

Hugh Cayless appointed as treasurer Susan Schreibman appointed as program committee chair for upcoming TEI conference (2018) in Tokyo

Brought Forward

Planning for Election 2018 and Rahtz prize 2018

Welcome and roles

KT chair GV secretary LR membership secretary KT Conference correspondent

Agenda for the year and meeting times

Second Thursday per month, 10 p.m. JST/6 a.m. PST/9 a.m. EST/3 p.m. CET

Treasurer

Two candidates self-nominated for the position. After discussion, the Board decided that Hugh Cayless's long service to the TEI on both Board and Council and resulting familiarity with the organization's needs make him the more appropriate candidate. We agreed to encourage the other candidate to self-nominate for board or council election

Update on membership "nudge"

Planned to be published with next guidelines release LM to liaise with Hugh Cayless on the implementation Improvement of landing page to be set up on Wild Apricot Problem of German memberships using PayPal should be solved in advance: Virtual looking into direct credit card payments Might mean losing a couple of Euros per transaction, number of German users of TEI offsets losses

Update on September conference

Sent email last month Budget is prepared including room charges Bursaries from TEI-c would be useful to get speakers from foreign countries Thinking about grant for travel to Japan for some members of TEI Board and Council--will ask to give lectures for KN project to pay travel expenses--unable to pay for all members of Board/Council Program Committee Chair Four candidates followed MD's fall 2017 invitations to apply for the role; board discusses the proposals and appreciates the willingness and competence of all applications; board suggests Susan Schreibman by her connection to Japan and Pacific region and her substantial standing in the DH/TEI community to KN as local oganizer. KN agrees. Conference correspondent: KT Program committee: will be set up by Susan Schreibman in collaboration with KN, KT and should include Pip Wilcox by her special connections to the region. CfP to be released end of January Date: September 10th-14th

Further Schedule

Election 2018 Should happen before the conference, brought forward to next board meeting Rahtz prize 2018 Brought forward to next board meeting Face-to-face meeting 2018 2018 Sept 11th We need to decide--before or after conference TEI-Conference 2019 in Graz 16.-20. September 2019

Update on documentation

Minutes of face-to-face meeting in Victoria still to be approved Minutes from the meetings 2017 August, September, October, November and December meetings still to be approved Encoding will be done by LM

AOB

Nothing

Next meeting

Feb 8th, /10 p.m. JST/6 a.m. PST/9 a.m. EST/3 p.m. CET via Zoom