TEI Technical Council Teleconference, 2018-09-27

Meeting time:

Present:

Apologies/Not Present:

Congrats and welcome

our options are:
MT: interest from Warsaw University for hosting our next meeting,perhaps April or May?
In conjunction with XML Prague (February 7–9)?
EB offered to host the meeting at Brown University, Providence? March 25–29 would be good, it is Spring Break at Brown.
RV: could approach Folger Library in DC (better later than February).
JC: Newcastle University?
- JC: Happy to have the meeting in NCL (fairly easy to get to, good transport). But would be better to have very late spring.
JC: Another option go somewhere that TEI promotion would be useful, and trade use of rooms for some of us giving papers at a TEI Day of some sort.
Action on MS to remember each potential organizer — i.e. RV, EM, JC, and MT to see what’s feasible for Spring meeting location with due date of next Council meeting.

General discussion on F2F meeting: should we continue having Council F2F at same time as Member’s Meetings?
- PS: suggests we disconnect — shorter travel, more time for us to meet.
- EM and EB think we should continue with it: good for transparency of Council business, and also to be sure Council members are present at conference, and less trips away.
- SB sees the logic in PSs suggestion, but points out that travel budgets are an issue for us. Should we do 3 full days (or 4…) instead of 2.5? SB votes for 3 full days, possibly split as ½ day, 2 whole days, ½ day. JC agrees with SB. 3 full days minimum (even if split). +1 from PS.
- There seems to be consensus for a full 3 days.

Is the last Thursday of the month still ok (08:00 EDT, 13:00 BST, 14:00 CEST)?
- JC: I’m usually teaching Thursdays 12:00–15:00 until December. Perhaps a doodle poll?
- SB: +1 for Doodle poll
- Action on MS to set up a new doodle with hours from 12:00Z to 21:00Z, Monday–Friday.

January 2019: suggested dates are January 21–22.
- Release technicians: HC & EM volunteer.
Stylesheets to be released tomorrow(!) SB & RV are release techs, planning on starting late morning (ET); MH will be on board to help starting ~11:30 ET.
2019 summer release is planned for July or later: EB and VBJ volunteer as release techs.

This question came up during the Board meeting in Tokyo. Board sees that the Council has many different responsibilities to take care of and would like to support the Council.
Would more Council members be helpful?
- One or two would be possible, but the odd number was chosen on purpose to avoid voting stalemates.
Co-opted (appointed) members
- EM this sounds like a great idea — ad hoc and shorter term contributors.
- JC: We’ve always had the ability to co-opt any people we want.
- SB: And their travel is funded (on ad hoc basis) by Board.
- Or create workgrounds or task forces.
- We called them “invited experts”.
More stability (longer terms): 3-year terms?
- JC: if so then with yearly question of whether you wish to continue.
- EM: 2-terms would mean 6 years, a lot to commit to. 4 year term?
- Term limits on re-election? Ability to take a hiatus?
- Is there really an issue? Perhaps having invited experts is enough to deal with the problem of it being difficult to elect new people to Council because repeaters have an advantage.
- EM: Council should set aside some time to think about long-range documentation so it’s easier for new Council members to contribute.

Who updates the website now? Action on MS: Suggest a standard procedure (or find an existing established procedure) around election time to do this, communicate with Luis.
RV has possibly temporary Supercomputer access, is setting up Docker there and having trouble with accessing Jenkins.
https://wiki.tei-c.org/index.php/TEI-Council-FAQ

MS: TCW at TEI website is now divided into “current” and “legacy” papers http://www.tei-c.org/activities/council/working/.
TCW clean up (suggestion by Martin Holmes) in pertaining GitHub repositories
- Do we still need TEIC/TEI/Documents/Editing/tcw-editing.xml or the folder TEIC/TEI/Documents/TCW/ ? Action on HC to look into this.

SB: Want to try to resume regular meetings; will wait until Council meeting schedule is set, then Doodle poll monthly meeting times for Stylesheets meeting.