TEI Technical Council Teleconference, 2023-03-10

Meeting minutes previous month (February 2023) Spring F2F meeting

Timing considerations
- TEI/MEI Conference is Mon 04 Sep to Fri 08 September at Paderborn (see save the date notice):
- Best if Council meets before the conference begins
- Mon 04 Sep is Labour Day in US & Canada
- Workshops: Mon 04 Sep and Tue 05 Sep
  - Will be held in a different part of town than the main conference
Review of responses to Slack poll for Council F2F meeting dates.
Council decision: Sun 03 (morning)–Tue 05 (midday) September
- Action on EBB to arrange a shared document for travel arrangements by 2023-04-10.
- Recommendation for travel to Paderborn—try train transport from a larger hub.

RV is committee chair, puts together program committee
CFP (proposals due April 16)
Using ConfTool for submissions
- Request to provide option for people's titles, including non-specific, ie. Mx
- No GatherTown event (not well attended last time), but some other virtual support for sharing posters.
Action on Council: Help spread the word: RV explains that due to this being a joint event, there's some confusion over whether this is the actual TEI annual conference. Therefore any further communications should make it very clear that it is.

Release techs: JT, HC, SB
Release dates: Planning on Tue 04 Apr (perhaps start on Mon 03 April; either way release techs should meet the week before)
Refrigerate on Thu 23 March
Freeze on Thu 30 March.

TEI identity guide for logo redesign: Write in your suggestions by March 15 on shared Google Doc from the Board.
Communications Officer update: ~5 applicants (yay!)

(Background) Stylesheets #592
Work proceeding on this branch: https://github.com/TEIC/Stylesheets/tree/stylesheets_group_on_592
Progress from last Stylesheets meeting: managed to create semantic list elements to hold the att information
to be continued.

Context: See Stylesheets PR #588: Tests fail due to failed Slack webhook action on external PRs.
Stylesheets ticket #594
JT's initial audit of secrets and webhooks in the TEIC GitHub org:
- Document is currently in JT’s Google Drive—we should move it to the TEIC Google Drive.
- Are we using waffle, Travis? These appear to be outdated.
- Status of DockerHub (using Peter Stadler's credentials)
- Discussion: following JT's query we realized we should update members and especially owners of the TEIC organization:
  - During meeting: updated the owners, added JT to help with webhooks issue, removed Sebastian Rahtz from the owners group and as a memento kept his user as a member, etc.
  - RV: Council membership should be able to write to the repo, but we should limit the direct write access to modifying the Guidelines (this is beyond simple membership--determine who has write access).
  - Council may work on this in off hours of a F2F.

Planned to be released before the TEI April release
Still plan to release RomaJS as the new Roma with next release as v 1.0.0 and out of beta
- will have German, Italian, Spanish, French translations ready (Spanish translation is still in the works but with a good chance to be completed).
- Kiyonori's students working on Japanese translations (but not very likely to be completed in time for the release)
- some bugs to squash yet: if contacted by RV about a bug, please respond before the TEI refridge date.
Old Roma would stay under a different domain name (possible alternative domain names: Roma Classic, Roma Antiqua)
Action HC and RV to work on DNS switch. (It should happen sooner, but can be announced with the next release.)
Action on EBB to write the announcement to stop using old Roma and start on the new Roma when its released

Interface of SpecTranslator
- HC: complete translations for Spanish, but no other languages
Action on HC to prepare instructions / call for more from other languages. HC has launched a README at https://github.com/TEIC/spec_translator with instructions to edit the TEI file in the I18N folder for the spec translator.