Indiana University Board of Trustees Minutes

Host: Indiana University
URL: http://www.dlib.indiana.edu/collections/iubot/
Main language: English

General description: Created by the Indiana General Assembly in 1820, the Board of Trustees is Indiana University's governing board, legal owner, and final authority. The board holds the university's financial, physical, and human assets and operations in trust for future generations. Its membership, terms of office, responsibilities, powers, and electoral procedures are governed by the Indiana State Code. The current nine-member board meets nine times a year on various campuses around the state.

The Trustees minutes includes official acts, resolutions, policies, agreements, and other business records pertaining to the governance of Indiana University. Also found are Administrative Action Reports (AAR) which were first included with the minutes in November 1987. Many of the minutes on this site include AAR, but some do not. Please contact the board office (855-3762) if you wish to request a copy of an AAR.

This web site is the result of a cooperative project between the Indiana University Digital Library Program, Office of University Archives and Records Management and the Board of Trustees office to provide access to a growing number of meeting minutes on the web. The Archives houses the official paper copies of the minutes from 1835 to the present, except 1859-1883 which were destroyed in the campus fire of 1883 at the former location of Indiana University at Seminary Square.

Implementation description: The process for encoding the most recent minutes involves copying and pasting Microsoft Word files into the XML editor , and encoding the documents according to the Text Encoding Initiative (TEI) Guidelines (version P4). About 20 years of minutes, August 1981-December 2001, were converted from HTML to XML files by a vendor, and were subjected to a quality check to ensure consistency with the project team's encoding decisions. Minutes pre-dating August 1981 are scanned using FineReader Optical Character Recognition (OCR) software to convert them to text files before encoding them in TEI. As encoding progresses, this site will be updated with a goal to eventually include all existing sets of minutes from 1835 to the present.

Contact:

Michelle Dalmau

Indiana University Digital Library Program

Herman B Wells Library, W501

1320 East 10th Street

Bloomington, IN 47401

Telephone: 812 855-1261

Email: mdalmau@indiana.edu